Shipping export documentation tips and guide
Correct and timely shipping export documentation is required in shipment. Knowing the right documents and who best to complete them is essential when wanting to expedite the process and make the best use of tariff exemptions.
Do you know how to proceed with this? If not, then we recommend you work with an experienced freight forwarder (like us) that is knowledgeable in the exporting process.
- Needed for customs clearance at the port of destination
- Specified in the letter of credit (L/C)
- Requested by the receiver of the goods (sometimes needed before authorising their bank to issue (L/C) and provide payment)
- Part of application for preferential tariff and rates (e.g. exports registered under ChAFTA must have ChAFTA certificate of origin to qualify for the preferential rate)
There are three ways on how to get a certificate of origin:
- Through online submission – CertConnect
- Through chamber direct from their PC desktops (online)
- Contact us to assist you in getting the correct forms
- Need help with shipping export documentation?
- Main types of shipping export documentation
Certified declaration of origin verifies that a product was manufactured outside a certain country (e.g. Australia). This is required when certificate of origin is requested by the country of destination.
The one authorised to issue this certified declaration in Australia is the Australian Business International Trade Services. They’re available from Monday to Friday (not including Public Holidays).
The ATA Carnet is an international customs document which permits temporary duty-free entry of goods to other countries for a year. This is issued by the Chamber of Commerce in Australia.
The goods covered by ATA Carnet are professional equipment, commercial samples, and goods for shows, exhibitions and the like. Goods, such as food products that will not return to the country of origin (ie Australia) are not covered by this.
The advantages are as follows:
- Cost reduction
- Predetermined cost
- Accepted by over 65 different countries
- One year validation
- No need to register goods at Customs on departure time
- Used in most business related goods
- Simplifying Customs procedures
- Customs paperwork will be done only once
- Widely recognized around the world
- Goods can be returned to the place of origin without delays.
Commercial invoices are required by Customs to ascertain the true value of the imported goods to assess its duty and tax. The identification of the buyer and seller should be clearly stated together with the necessary information such as quantity and volume of the shipment, date of sale, type of packaging, product’s total value, its complete description, insurance and other charges (if applicable).
- The market demands or allows it
- Risks associated with non-compliance are generally low
- Penalties for non-compliance are effective deterrents
- Options for efficient recourse in the event of non-compliance exist
- The industry sector to which it applies is highly dynamic and has a history of compliance
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